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From Huddle Spaces to Boardrooms: Choosing the Right Video Conferencing Equipment

Video Conferencing Equipment: The All-in-One Guide to The Perfect Setup

In an era where virtual work has increased in popularity, video conferencing software has created a new reality for businesses and institutions such as schools. As we discuss video conferencing software, we will explore its current capabilities and the future of video conferencing. Through IP analysis, we will uncover how this technology is revolutionizing this new era.


The first appearance of video conferencing was in the 1870s when the idea of transmitting an image alongside audio over a wire was born. Fast forward to the 1960s, when AT&T became the first company to launch commercial video calls and invented the ‘Picture Phone’ machine for video conferencing. This blog investigates today’s video conferencing software and its remarkable impact on the world of technology.


Video conferencing emulates a face-to-face meeting with someone by providing a visual connection between two or more remote parties over the Internet. Video conferencing software transmits full-motion video images and high-quality audio between multiple locations. This blog explores the mechanisms behind video conferencing software, the current problems and solutions in video conferencing tools, and the future of video conferencing.



 Many devices come with a camera built in, so why bother investing in another?

 For the most part, your built-in camera should be good enough.


Depending on your device, a built-in camera usually captures high-fidelity video, but in several cases where you’re looking to present a better image, dedicated webcams are a better bet since they’re designed from the ground up, packed with enough specs to deliver significantly better video.

Headsets & headphones 

To start, we’ll clarify what the difference is between a headset and a headphone. A headset has a conspicuous, extending microphone attached while a headphone can either be for listening only or have a built-in microphone.


So, why do you need a pair? Headsets function as listening devices that help you focus on the conversations.  If you use your laptop’s speaker and microphone you risk picking up background noise, sound distortion and may have to ask your surroundings to be quiet.



  • Capture your voice with high fidelity

  •  Filter out ambient noise

  •  Sync well with the rest of your video conferencing stack, i.e., not interfere with speakers.


A great microphone doesn’t necessarily have to be expensive, so you should be able to find one that suits your budget.


Future of Video Conferencing Tools

With the popularity of remote/hybrid work, the future of Video Conferencing Tools is promising. Some of the trends in video conferencing include:


  • Use of AI for in-meeting summaries

  • Advancements in Augmented and Virtual Reality for video conferencing tools

  •  Continuing to enhance Video and Audio Quality

  • Gamification – more game design elements to make meetings more engaging, such as point scoring, leaderboards, etc.



Video conferencing software has changed how many businesses and institutions operate by saving money, streamlining collaboration, and providing employees with more flexibility. While video conferencing has many advantages, some limitations include building meaningful relationships virtually and audio issues during calls. all-in-one video conferencing system tools like Microsoft Teams and Zoom have addressed these limitations by implementing ARVR and AI-based enhancements for audio issues. As the virtual/hybrid work trend continues, we can expect to see more advanced features in video conferencing tools.


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